What is the process of GEM Bidding

GeM Bidding is the process where potential buyers (competitive) express interest in purchasing a specific service, product, or task which needs to be performed.

The process of GeM bidding can be broken down into three levels:

1. The stage where potential buyers express interest in the item being auctioned. This is called "bidding."
2. The stage where potential buyers make an offer for the item being auctioned. This is called "auctioning."
3. The stage where potential buyers determine the value of the item being auctioned. This process is known as GeM bidding.

The process of participating in GEM Bids

When sellers upload their products or services on GeM, they will find the list of Bid/RA as well as Purchase Requisitions on GeM. Registered Sellers/OEMs on the Government e-Marketplace portal are allowed to place bids created by buyers.

Benefits of GeM (Government e-marketplace)

GeM or Government e-Marketplace is a cutting-edge platform that provides numerous benefits to Sellers, Governments, the Indian Industry, and the economy. The benefits for several stakeholders are as follows:

Sellers

Provides the sellers with access to all Government departments.

It provides a comprehensive, yet concise, listing of products and services of several commodities, making it an ideal marketplace.

GeM allows sellers with hassle-free marketing of their commodities and services.

The Government e-Marketplace uses dynamic pricing, which changes based on the current market scenario. This is a great way to promote competition and provide more options.

The dashboard is sleek and user-friendly, with all the necessary features and tools integrated.

GeM is a one-stop shop for reverse auctions and bids on commodities and services.

Sellers get the facility to suggest new products.

Buyers

GeM or Government e-Marketplace portal provides a guarantee of careless merchant rating framework.

It enables friction-free purchasing of services & commodities online from anywhere, at any given point in time.

Provides select, buy, search, and compare facilities.

The vendor rating system is being promoted to increase accountability and transparency in business dealings.

The Government e-marketplace portal is designed keeping in mind the user-friendly aspect, with everything organized and accessible from one place.

Hassle-free return policy.

Buying with ease and transparency.

GEM BIDS TYPES AND PROCUREMENT METHODS

REGULAR BIDS

A bid can be created for a specific product by the buyer on the Government e-marketplace portal for a specific commodity or service so that vendors can participate.

Vendors can create bids for a single product category.

Buyers can create bids for a pre-defined bunch of categories.

When the current parameters don’t fulfill the requirements, then buyers can create a bid along with 5 more parameters so that vendors can declare if their commodities or services fall in line with the additional parameters.

CUSTOM BIDS

In situations where the product category is unavailable on the Government e-marketplace portal, buyers can create a custom bid for a specific product or service so that sellers can upload the products against the request. This way, both parties can get what they want, and the system can optimize supply and demand.

BoQ (Billing of Quantity) BIDS

In case the desired product is unavailable on the Government e-Marketplace portal, and if buyers wish to amalgamate other products and services, they can create a BoQ so that the sellers can participate against the requirement in the GeM bidding process.

DIFFERENT TYPES OF RA (REVERSE AUCTION)

Regular RA (Reverse Auction)

If the buyer possesses all the required knowledge of the product or service and identifies the base price, then the buyer can go with Regular RA (Reverse Auction), where discounts on the base price can be quoted by the eligible vendors and L1 will be considered as the maximum discount.

BID TO RA (REVERSE AUCTION)

During the creation of a bid, additional options are presented to the buyer where they can opt for Bid RA (Reverse Auction). Only 50% of the qualified sellers will be allowed to take part in the RA (Reverse Auction) Bidding Process and the evaluation of 50% is determined by the low price quotation.

GEM RA (REVERSE AUCTION) WHERE L1 PRICE IS QUOTED BY MORE THAN 1 SELLER)

If the L1 price is quoted by more than 1 seller, and RA (Reverse Auction) is not opted for by the buyer, then only one out of all those sellers who wish to sell at the L1 price will be allowed to opt for RA (Reverse Auction).

PREREQUISITES FOR GEM BIDDING

Vendors who adhere to the set rules by the GeM portal framework are eligible to participate in the BID/RA process.

Vendors should provide all the necessary documents required as per ATC (Additional Terms and Conditions) of the BID/RA.

Until the contract is awarded to the vendor, direct interactions won’t occur between the dealing parties.

Vendors will have the option to bid directly or transform RA (Reverse Auction) into a bid.

HOW TO REGISTER ON GEM PORTAL

In case you haven't registered on the GeM portal yet, follow the below steps to get yourself registered on the Government e-Marketplace portal and become an eligible seller to bid on the GeM.

Visit the "online portal of the GeM Registrar".

You will be directed to the form application page.

Fill out all the required details.

Double check the inputs before proceeding to “submit”.

Post-submission, you will be redirected to the payment gateway where you are required to make the payment.

Upon successful payment, you will receive an OTP on your registered mobile number or email address.

You will be required to share the OTP with our Executive when he reaches out to you and then the registration process will be completed.

Post-Registration, you will receive your GeM portal login credential at your registered email address.

You will receive your GeM certificate at your registered email address.

Next, you will be required to do a catalog listing of the products you will be selling on the GeM portal.

GEM BIDDING PROCESS

Once you have registered yourself on the GeM Portal, and have logged into the system with your new credentials, follow the below guidelines to get started with the GeM bidding process.

Step 1: Log in to the https://gem.gov.in/ portal.

Step 2: After signing in, look out for the commodity or service you wish to bid for. You can search for the product using the “Search” tool at the top of the webpage. You can also look out for the product by going to the “Categories” section of the website from where you can select the product you are looking for.

Step 3: You will find your product listed in the “L1 Category”. Select “Made in India” if you are looking for commodities made in India. You can also use the comparison tool to compare the product to procure the best offerings. To compare, click on the “Compare” tool and use it accordingly.

Step 4: Add the product to the cart and then you will be redirected to a new page. Select the “Proceed to Checkout” option. You will find the “bid” option there which you need to click to get started with the GeM bidding process.

CONCLUSION

In order to secure a contract from a potential buyer, the seller must meet certain requirements and offer a price that is acceptable to the potential buyer during the GeM bidding process. It is important to note that after registration on the GeM portal, sellers will need to follow a complex and time-consuming process in order to get started with GeM bidding.

We hope that we have provided relevant details on the topic “GeM bidding process” so that you understand the complete procedure to bid on the GeM portal.